Winning A DataQ Challenge for Roadside Inspections

As you may know the Federal Motor Carrier Safety Administration’s DataQ process can be extremely difficult.  Carriers try and try and are most often met failure.  Here are a couple tips that can help you have better success.

  1. Get Organized
    1. Gather the proper evidence to show proof the violation on a roadside inspection was incorrect
    2. Take photos immediately following the roadside inspection or accident
    3. Get written statements from the maintenance technician’s and drivers
    4. Know the precise regulation you are challenging and be prepared to provide a good written argument as to why the violation should be removed or corrected
    5. Explain the evidence you are providing
    6. Aske the roadside inspector to show you (The Driver) the violation and show the FMCSR Text
  2. Review All Roadside Inspections and Commercial Motor Vehicle Accidents throughly
  3. Only complete DataQ Challenges when Appropriate!
    1.  Challenging every violation, every time is a nuisance and will create a bad reputation in the state offices.
    2. Proper DataQ Challenges will earn you a level of respect in the state offices and you will be taken more serious.  (Yes they will remember you as you complete more challenges)
  4. When completing the narrative be professional, clear, and concise.
    1. Refrain from making negative or personal comments, this will put the state on defense and may cause a denial of the DataQ challenge.
    2. Stop the Fluff!  Stick to the points.  They don’t need to know how hard you are working to clean up your BASICs
  5. Complete the DataQ Challenge ASAP.  You may have two years to complete a challenge, but its Affecting your CSA BASIC’s today.
  6. Drivers MUST challenge their tickets.
    1. Driver’s have got to take tickets to court.  Getting violations dismissed in court is a guaranteed win in a DataQ Challenge.
    2. Driver should all have a LegalShield Basic Commercial Driver Legal Plan (CDLP)

For Assistance with DataQ’s contact Front Range Compliance Services Today

Ryan Byers

720.951.1184

ryan@frontrangecompliance.com

Be Aware of FRAUDULENT DOT Letters

Fraudulent letters sent to carriers occurs daily.

DOT Fradulant Letter

Especially to new companies applying for a USDOT Number.

For those of you who have not had the privilege of seeing this, it is another scam letter circulating to trucking companies. This one wants your financial information and like all other scams, is using an official looking letter to get it.
This scam is not original and is garden variety by Cargo Con Artist standards. It does bring up some interesting points though. In the information age, your data is an open door for thieves to steal:

  • Your Reputation
  • Your Money (or Cargo)

Obviously, we know to look out for the confidence scams that have already occurred like the group that used a fake business front and official paperwork to steal tractor trailer loads of tomatoes. This heist would have seemed silly and impossible but somewhere along the line information changed hands that helped make it happen.

My point here is that we do not know what the next big heist attempt is going to be. What I do know is that information obtained by faulty letters, talk by disgruntled employees, social media sites, news sources,  and vendors are all a potential storehouses of things that could be used to perpetuate theft.

The letter is a warning that any company information that is in the public space, is fair game. The smarter criminals will most likely use these other sources to get information about your company.

The solution:

  • Be on guard for this.
  • Make it clear what can be posted on sites and what cannot.
  • Make sure you know that everyone you are dealing with is who they say they are and that they are legitimate.
  • Research vendors and industry partners all the time.
  • Question everything.
  • Don’t take every written document presented to you on faith.
  • Check and double check references, drivers, etc.
  • Do not release any information you do not have to
  • Check with Front Range Compliance Services to verify prior to submitting any information

Put simply, make it hard to be a victim.

Front Range Compliance Services LLC

Ryan Byers – President

(720) 951-1184

ryan@frontrangecompliance.com

 

 

 

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